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Debt Eligibility's key features

In this guide, you'll find a macro view of the various features available in Debt Eligibility, our product designed for the management and distribution of eligibility-based guarantees.

Content

Vocabulary

  • Program(s): Specifies the objectives expected by the guarantor. The program forms the framework for the guarantee's goals, including eligibility criteria, envelope size, and other defining features.
  • Envelope(s): The total amount allocated to the program. Each validated reservation reduces the envelope. Once the envelope has been fully utilised, no new reservations can be made.
  • Reservation(s): An uncontracted guaranteed loan request. Here, the distributor requests a guarantee for their customer. The amount is deducted from the envelope per reservation, pending contractualisation. If a reservation is not contracted, the amount is reinstated into the program envelope.

Introduction to Debt Eligibility

Debt Eligibility is a tool for creating and managing guarantee or subsidy programs, allowing them to be distributed via a network of trusted parties.

Debt Eligibility was designed :

  • To make it easier for the network to sign up to programs, through a more transparent and educational eligibility engine.
  • To simplify the monitoring, management, and reporting of guarantee envelopes.

Our app is highly flexible and can adapt to a wide variety of requirements, including:

  • Programs guaranteed by third parties (e.g. EIB, EIF, government guarantees, BPI, EBRD).
  • Programs linked to international agreements (“Green Loan”, Sustainable Linked Loans, ESG, etc.).
  • National, regional and even local subsidy programs.
  • Private guarantee programs specific reflecting a company's own internal strategy.

There are two principal roles within the app:

  1. Program manager, a Kls user with rights to create, manage, validate and report on a program.
  2. Distributor, a Kls user granted rights by a manager, enabling them to make reservations and report life events related to his subsidised loans or guarantees. 

Each program has its own independent dashboard, providing a complete view of envelope activity and consumption

[DE] page daccueil liste programme (EN)

The functionality of Debt Eligibility is structured around five key phases in the life of a program:

Program creation & setup > Reservation requests > Request validation > Activity reporting > Guaranteed loan life.

Below is an overview of the features available at each phase, with redirected links for further details.

1. Creating and setting up a program

Program creation is carried out by a program manager, using dedicated tabs that define the various rules, eligibility condition and specificities of the program.

There are six configuration tabs:

  1. Program identity, enter general program details, such as the total envelope, duration and warranty coverage.
  2. Eligibility settings, define eligibility criteria. This tab allows for the creation of straightforward Yes/No queries or complex conditions for the distributor’s eligibility form. 
  3. Portfolio settings, segment the distribution of the envelope by program-wide conditions. For example, reserve 20% for customers rated below D, or SMEs. 
  4. Loan services (optional), allows distributors to report defaults and guarantee calls for conditional loans after contractualisation.
  5. Reservation management, set automatic rules for reservation duration and extension.
    Note: If the deadline passes, the reserved amount is returned to the envelope.
  6. Distributor, designates authorised user to distribute this program, with the option to segment by distributor.

[DE] paramétrage eligibilité (EN)

Once the program has been created, the manager may initiate distribution; making it accessible to authorised distributors to submit reservation requests.

Distribution can be paused at any time to update the program parameters.

2. Reservation request

Once in the distribution, authorised users can submit guaranteed loan requests.

Distributors access their Kls Desk to view all available programs.

They can, directly with their client, complete the eligibility form set up by the programme manager and receive instant feedback on eligibility.

[DE] vue distributeur - écran validation déligibilité (EN)

Each reservation request features a dedicated dataroom for sharing documentation and supporting information with relevant parties.

If all the requirements are met, the distributor submits the reservation request to the program manager. At this point, our tool reserves the guarantee amount until the loan is formalised, ensuring part of the envelope is officially allocated. 

3. Validation of reservation requests

This is the program manager's initial point of intervention in the distribution.

Once the eligibility form is completed and the request submitted, the program manager can review the request and supporting documents before deciding whether to validate it. 

[DE] vue programme manager - écran de validation réservation

For each reservation, the program manager can :

  • Refuse the reservation (e.g., for incorrect information)
  • Place on hold (e.g., pending clarification by the guarantor)
  • Request additional information (e.g., for missing documents)
  • Return to draft (if incomplete)
  • Validate the reservation (if compliant)

All action are communicated to the distributor by email notification.

Upon validation, the distributor is authorised to transform the reservation into a loan and enter contractualisation details for the manager's reporting.

[DE] vue distributeur - contractualisation réservation (EN)

Where the “Loan servicing” option is enabled, distributor can also submit events to the manager for ongoing follow-up.

4. Program activity reporting

A data extraction module is available for every program, making the reporting phase simpler - be it for the guarantor's institution, regulatory reports, or internal needs.

As all loans and reservations are centralised, managers can generate bespoke export templates as needed

NB: Data from third-party sources can be integrated using a dedicated data template.

[DE] vue programme manager - prévisualisation avant export (EN)

This module also allows tracking of all crucial reporting dates.

Once the template and required data are selected, managers may generate an Excel file for the guarantor or internally.

It is also in this reporting phase that the manager will be able to inform all distributors who have made guarantee requests whether their requests have been validated by the guarantor.

This is done simply by changing the “Validation date” for the relevant reservations; distributors will automatically be notified by email.

5. Life of the guaranteed loan

For each program, the manager may enable the “Loan servicing” option, providing access to customisable event lists. Managers can define all event types they wish to track (e.g., early repayment, refinancing, default).

[DE] programme manager - paramétrage évènements de crédit (EN)

This empowers distributors to record any event judged significant on their loan in Debt Eligibility, after contractualisation. Each time an event is logged, the program manager is alerted by email.

This option allows the manager to remain closely attuned to their portfolio of his guaranteed loan, and detect  anomalies or events requiring attention at an early stage.

For further guidance, see our articles on managing events and guarantee calls, both from a program manager's and a distributor's perspective. 

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