Debt Tracking features

In this article, you'll find a macro view of the various features available in the Debt Tracking application.

Introduction to Debt Tracking

Debt Tracking is a management tool for all types of financing operations requiring control and traceability. It enables a person or a team to be assisted in their tasks of monitoring, control, sharing and traceability.

Using Debt Tracking, you can track all types of operations (non-exhaustive list):  

• Multi-lender financing (syndicated, group of investors, etc.)
• Single-lender financing (bilateral, impact/ESG loans, etc.)
• Real estate financing (Carbone net 0, ...)
• All types of financing in which you are only a follower (participation monitoring)

Once your operation has been created, you can invite all the stakeholders in the operation, whether internal or external to your company.

You will then find an online collaborative space, available to the operation manager and his team, where you can centralize all the information you need to carry out and monitor your missions.

Each operation created corresponds to a separate folder in Debt Tracking. You can manage a multitude of operations simultaneously, and filter the different views by portfolio or operation status (in preparation, in progress, closed).

Communication with operation stakeholders:

To reduce the mental workload and automate or assist as much as possible the time-consuming tasks performed by the operation manager, certain actions generate the sending of notifications to the relevant contacts to alert them that new information is available.

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Each file is divided into 5 tabs to help the manager carry out his tasks.
Below is a macro view of the functionalities available in Debt Tracking.

Tab 1: Transaction details

The operation detail is the home page of your file. It repositioned the context, stakeholders and structure of the financing.

The tab is divided into blocks to organize the information (Clients attached to the risk group, tranches, pool, sub-pool).

The aim is twofold:

• To record all essential information, such as each lender's allocations, the characteristics of financing tranches, etc.
• To manage access for each lender and borrower contact in my operation.
  In fact, for each entity invited, the manager will be able, if he or she so wishes, to add contacts who will thus be able to access the operation free of charge, whether or not they are Kls customers.

Each invited contact therefore benefits from his or her own Debt Tracking space, in mirror view with the manager (unlike information that is not visible because it is confidential, such as commissions, sub-pools, etc.).

The manager can modify a file's information throughout the life of the credit.

Tab 2: Dataroom

Each file contains a secure dataroom tab specific to the transaction.

4 separate directories are available, enabling the manager to share confidential documentation internally, or with various stakeholders.

Tab 4: Contractual framework

The contractual framework tab is visible to all parties involved in the transaction.

It has a dual mission:

• To centralize the contract's control elements, such as covenants, ESG criteria, covenants not to do... 
  The manager digitizes these elements by creating a contractual framework for each element to be controlled. This facilitates reading and traceability for all parties, who can then find the list of commitments owed by the customer in their Debt Tracking space.
• Automate customer reminders by pre-setting control periods. 
  In concrete terms, the manager can create reminders for himself, which in some cases will also be sent to the customer, to help reduce time-consuming tasks with no added value.

Tab 3 - Commitment control

The commitment control tab is the materialization of the contractual framework. It contains a dashboard of all current and future control periods, as well as a space for periods already controlled and archived.

Tab 5 - Activity feed

The purpose of this last tab is to track actions in a traceability context. It is visible only to the management team, and automatically records all events that have an impact on the operation, as well as providing visibility on notifications sent (and their recipients).

Cross-functionality 

1 - Overview

The “Overview” is the manager's home page.

It lists all commitment controls published across your entire portfolio.

It allows you to identify the most overdue controls, and to easily see where the manager needs to invest his resources and attention, thanks to an exhaustive view aided by tags and filters that make searching easier.

2 - Data export

The “Data export” function lets you export data from your Debt Tracking operations whenever you like.

It can be used for internal reporting, audit or permanent control purposes, or even to feed information from the Desk into another tool.