How to use Kls Desk's Debt Tracking application as a Lender?

In this article, you'll find our step-by-step guide to using the Desk Kls.

 

1. Initialize your account

When the administrator invites you to access the file, you will automatically receive an e-mail notification :

• Initialization, if you don't yet have an account 
• Invitation if you already have an account 

Email notification is sent via no-reply@kls-desk.com. Here is an example of an initialization email: 

Click on “Create my Kls account” and enter your surname, first name, job title, password and telephone number.

Once your account has been initialized, you can access your transaction. The “consult operation” button takes you to the Desk Kls home page.

You will have a unique account that will allow you to access all the operations to which you are invited.

2. Access the platform

Access to the platform is via the login portal :

The page can be accessed via this link:  https://app.kls-platform.com/login.

Once logged in, use the side navigation bar and click on “My invitation details”. Then simply select the folder you wish to view.

3. Detail of each tab 

a. Operation details and contact management

This tab contains general information on the operation entered by the operation manager: operation summary, funding tranches and pool.

Click on the entity managing the operation to consult its administrative file:

The management contacts in charge of the file are listed.

How do I add or revoke access to a file?

Access to your entity's file is managed by both the operation manager and the lender: once the file has been published by the operation manager, your entity's contacts receive an invitation by e-mail.

These contacts can then add and revoke access as required.

To modify contacts, go to the desired folder in the operation details tab, then click on “administrative form and access”: 

 Then click on “File access management”:

• To add a contact: click on “Add a user”, enter the user's e-mail address and job title, then click on “Invite the user”. The user will automatically receive a notification to access the file.
• To revoke access, click on the three dots at the end of the line concerned, then on “revoke folder access”. This user will be visible in the “users who no longer have access to the file” tab. The actions performed by this contact will remain. For example, the documentation he has uploaded to the dataroom and the covenants he has responded to will remain traceable.

Added users all have the same rights to the folder.

The words “account activated” indicate that the user has created an account. You can send an e-mail notification to a non-activated user by clicking on the three dots.

When modifications are made to a folder access, you and the operation manager can see the changes automatically: your interfaces are mirrored.

b. Dataroom 

The dataroom allows users with access to the folder to download documentation uploaded by the operation manager.

You benefit from two sub-directories: 

• The confidential directory is a directory available to your entity, where you can store documentation without sharing it with the operation manager. Only your entity's contacts added to the folder will have access to it.
• The Agent / Pool shared directory is a directory shared between the operation manager and your entity. When the operation manager adds documentation, you are informed:

A summary notification listing the documents added to the dataroom is sent automatically to the contacts in the folder, on a daily recurring basis. See the section on automatic notifications..

Here's an example email: 

If no changes have been made, no notification is sent.

c. Covenant control

When the file is created, the operation manager dematerializes the contractual covenants in the covenant list tab. See the section on covenant list.

The covenant control tab is automatically populated when the operation manager has shared a result (validation or declared breakage).

You will automatically receive an email notification informing you that a new result is available:

Click on “Consult the list of convenants” to view the covenant check(s) made by the operation manager. 

You will be able to download the associated documentation.

d. Covenant list

The covenant list tab displays the contract covenants entered by the file operation manager.

The settings shown automatically create the controls available in the covenant control tab.

4.     Automatic notifications

You will automatically receive email notifications to keep you informed of events linked to the file. All your entity's contacts present on the file will be alerted automatically:

• When a control is shared (validation or breakage found)
• When documents are added to the dataroom